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"Your Financial Relationship Partner" OUR PRIVACY POLICY
Commitment to Privacy PolicyTrust Management Services Inc. is committed to protecting the privacy of the personal information that is collected, used and disclosed for the purpose of conducting our business. We have prepared this Personal Information Protection Commitment to inform you of our practices concerning the collection, use and disclosure of your personal information and to reflect privacy legislation, where applicable.Trust Management Services Inc. collects, uses and discloses personal information from or about individuals impacted by our business activities or from individuals who request information about our company. This includes people who live on or near, or who have access to or use lands where Trust Management Services Inc. operates. It also includes our investors, potential investors, media and those third parties participating in corporate events or providing services to the company. ConsentUnder privacy legislation, where applicable, Trust Management Services Inc. is required to obtain your consent to collect, use and disclose your personal information. If you choose not to provide your consent, you may refuse to provide us with your personal information. Alternatively, you may withdraw your consent to our collection, use and disclosure of your personal information on reasonable notice, subject to applicable legal, contractual or regulatory requirements.If you do not wish to provide your consent or if you withdraw your consent, this may affect certain aspects of our relationship, including limiting your eligibility for certain payments, benefits, goods or services provided by us.Trust Management Services Inc. collects, uses and discloses certain personal information to abide by certain legal, contractual, or regulatory requirements. Your ability to withdraw your consent or your refusal to consent in these circumstances is limited where the denial or refusal would interfere with these legal, contractual or regulatory requirements.There are circumstances where the collection, use or disclosure of personal information by Trust Management Services Inc. may occur without your consent, where permitted or required by law. In these circumstances, Trust Management Services Inc. will not collect, use or disclose more information than is permitted or required and, where the personal information is of a very sensitive nature, Trust Management Services Inc. will seek to obtain express consent where it is reasonably possible and appropriate to do so.Your personal information may be transferred to another company in the event of a business transaction. This will occur only if we have entered into an agreement with the acquiring party under which your personal information is protected.If you do not contact us we will assume you have consented to our collection, use and disclosure practices as set out in this Personal Information Protection Commitment.
CollectionIn the course of conducting our business Trust Management Services Inc. may collect information from or about you that includes:• Information to contact or identify you such as your name, address, telephone number, marital status, age and date of birth• Financial information such as bank accounts, occupation, current and estimated payment terms and amounts, to facilitate payment and meet contractual obligations• Property information such as title, ownership, road use and access information, to allow us to conduct exploration, development and operations activities• Environment, health and safety information to allow us to communicate effectively with you in an emergency situation such as health information and dependent information• Information for license and permit applications that is required in order to participate in regulatory processes or as otherwise required by law UseWe collect, use and disclose personal information to allow us to conduct our business activities on the lands on which we operate. These business activities include:• managing and administering contracts (including leases)• conducting geophysical operations• constructing roads, pipelines and other facilities• reclamation activities• any and all related activities of the company• acquisition and divestiture activities• complying with regulatory requirements, including health, safety and environmental rules and regulationsWe also collect, use and disclose personal information to communicate with you, to facilitate participation in company events and to enable us to provide information about Trust Management Services Inc. to you.
DisclosureLike many companies, Trust Management Services Inc. uses third party service providers in our business. We share personal information with these third parties when they require the information to work with us. We require these third parties to act in a manner consistent with our Privacy Policy and this commitment. These third parties include:• operational contractors• land brokers, land agents and surveyors• road, well or pipeline construction and associated maintenance contractors• environment, health and safety consultants• geophysical, engineering, environmental, or other consultants• regulatory authorities SecurityTrust Management Services Inc. is committed to safeguarding your personal information while it is in our control. We maintain physical, procedural and technical security with respect to our offices and information storage facilities to prevent any loss, misuse, unauthorized access, disclosure, or modification of your personal information.Retention and accessWe will only hold your personal information as long as needed for the purpose for which we collected it and as required by our policy, this commitment, and applicable laws. We will provide you with access to your personal information held by us, subject to exceptions as permitted or required by law. Contact UsIf you have any questions or concerns with respect to the information provided in this Personal Information Protection Commitment please refer to this in writing to Trust Management Services Inc. Human Relations Department.This Personal Information Protection Commitment applies in respect of all activities of Trust Management Services Inc. that are governed by the Personal Information Protection and Electronic Documents Legislation and other applicable privacy legislation.In this document, “The Corporation”, “Trust Management Services Inc.", "we", "our" and "us" refer to Trust Management Services Inc. and its subsidiaries and affiliated entities.